What is Help Desk Software?
Help desk software facilitates the smooth delivery of customer services at various stages from the front desk, which provides answers to frequently asked questions or usual issues, to regulatory and management levels until a complicated complication is dealt with. During acceleration, a complete solution provides the assurance that client concerns are followed, accordingly settled, and tackled after a reasonable period to skip risking customers’ satisfaction and their business. Help desk software even keeps a record of client conversations, emails, transactions, and further engagements for reporting or as reference for data base or best practice case studies. A good solution comprises a centralized area for all communication channels, as for instance hotline numbers, email addresses, live chat, and social networks, to make sure no request disappears inside the crack. Similarly, you could also check agent accomplishments more closely, using the software’s indicators and views. For the purpose of choosing the best help desk system for your business, give a look to the highest-rated apps in this category, inclusively Freshdesk which is currently standing on top of this list.
Best Help Desk Software
Best Help Desk Software
How to Choose The Best Help Desk Software
You may think that help desk software programs are all the same in the market, but in reality, they are quite different from each other in terms of features, functionalities, and pricing methodologies. Read this buyer’s guide on the best Help Desk software so you will have a better understanding of the issues you should consider before buying a solution for your company, whether it is a big one or a small startup.
Get to know each product with free trial
Consider beginning your search by signing up for several free trial plans offered by every popular vendor. It will give you the advantage of testing all the key features of each software before you actually spend any money on it and if there are any problems you’ll know about them right away. The best thing to do is to try services that currently have the highest results in our SmartScore and Customer Satisfaction Rating in the help desk software category: Freshdesk, Zendesk, Samanage, Zoho Support, ClickDesk, CRMdesk, LiveAgent, ManageEngine, Desk.com, Salesforce, Freshservice, and DeskRoll.
- Small businesses use help desk software for technical support and customer service.
- IT companies use the software to keep their customer support efficient and organized.
- Call centers make use of help desk systems for customer support.
- Third-party BPOs are also main users of help desk software.
- Freshdesk: Freshdesk is a popular cloud-hosted help desk system with useful features and excellent customer service.
- Zendesk: Zendesk is a leading cloud-hosted help desk solution that is used by both small businesses and large multinational enterprises such as Zappos and Groupon.
- Samanage: Samanage is a widely used IT service desk and asset management solution that can be instantly deployed via a true cloud, SaaS-based model.
- Salesforce Service Cloud: Salesforce Service Cloud allows companies to engage and interact with their customers using all popular channels including video and social media.
- LiveAgent: LiveAgent is a popular help desk support platform that combines multiple channels into a single compact package.
Types of Help Desk Software
Help desk software programs can be used to handle the complaints and issues of your external or internal customers. Some solutions in fact serve both, while other management platforms serve either external or internal customers.
External – This help desk software solution serves the end consumers of your company, whether they are individuals buying products or services from you, or another company that has business transactions with you. These software programs can help you with your general customer service problems as well as information technology-related concerns. Since the businesses, companies, and industries that need external help desk software platforms are very diverse, those buying this type of software program might prefer that the platform solution can perfectly integrate call center software systems, sales force automation, and marketing automation.
Internal – This type of software solution in general provides service to a company’s employees or internal customers. In many cases, the software solution supports the various information technology concerns of customers. But there are some cases when this type of help desk solution is given to human resource management for concerns regarding employee benefits.
Key Features of Help Desk Software
Let us first start with the question: What is a help desk software solution?
Many people get confused by what help desk software actually is and what it’s used for. This is because help desk can be understood either a software management solution for your teams that provides service to employees or internal customers; or a software platform to help your company’s teams provide excellent service to your external customers (in short, those who buy goods or services from your company).
In both instances nevertheless, help desk software solutions help you store customer information (whether they are internal or external) in fully searchable databases that monitor your customer interaction and automate the entire resolution process with the help of a ticketing system. In its basic level, the primary role of help desk software is to improve your capability to organize customer data and increase the effectiveness of your business.
In addition to this main function, help desk software platforms offer a number of these features, if not all:
Self-service – Your customers, whether they are internal or external, can use the solution’s portals themselves to look for solutions. In short, they do not always have to contact a representative every time they have a problem or issue that needs your attention. For example, a lot of help desk management software solutions these days offer self-service features such as documentation of the services or products your company offers, user-friendly how-to pages, downloadable patches, community forums, and instructional and searchable FAQs, among other helpful resources. If your customers are unable to find the right solutions from these self-service features, the help desk software solution usually allows them to write their concerns and send a ticket.
Knowledge management system – Knowledge management system refers to a hub of information as well as descriptions to the most common problems or issues in your product or service or even the previous concerns that have been resolved. This information hub can be available publicly, such as a self-service site that your customers can visit. Alternatively, the repository can also be intended for internal use only by your technicians or customer service representatives. Many knowledge management systems offered by help desk software solutions have advanced search tools to help the users, whether your employees, team members, or your customers, in finding solutions or the right answers to any question or concern. There are some software platforms that even autosuggest queries or articles as a user types.
Asset management system/IT network management system – A good help desk software system also offers outstanding asset management functionalities that can monitor changes to your software and even hardware configurations. On the other hand, network management solutions can evaluate the health of your computer servers or other network components you are using. These functionalities may be offered by the help desk software vendor through integrations using information technology service management tools.
Reporting – Some help desk software solutions have reporting capacities that can overall monitor your agent productivity and service desk performance. In most cases, performance metrics usually include the overall number of open tickets; average time of resolving complaints; satisfaction of your customers; ticket resolutions that can be sorted out based on shift, date, or agent; among others.
Support with the help of a tablet or a smartphone – In today’s market, a good number of help
desk software solutions do come in with smartphone, tablet, and Web application versions of their platforms. In short, any customer or employee who wishes to access the help desk software’s features can use a smartphone, tablet, or go to the Internet to use the knowledge base, provide or read customer data, send out or receive tickets, check out reports, and utilize other features anytime, anywhere.
Service level agreement (SLA) – Many vendors in the market offer SLAs that can be immediately guaranteed to customers, plus other service guarantees. This feature will enable, for instance, your support desk team employees to conduct immediate and automatic escalations, prioritization triggers, as well as other customized rules to make sure that the tickets your company has been receiving are managed in compliance and given topmost priority with SLAs.
Remote control – This functionality enables your organization’s technicians to manage, access, and control a customer’s computer from a remote point, giving remote diagnosis, and resolving any issue or complaint with little customer involvement.
Benefits of Help Desk Software
Help desk software solutions will enable companies like yours, whether it is big or small, to easily evaluate information technology crises. In addition, businesses can boost their efficiency by managing information technology-related concerns better. So, what does it all mean? It means you will have more savings for your company since you will be using tools such as automation, self-service and other workflow efficiency features.
When implemented correctly, these help desk software platforms can boost the operations of your company or organization in five key ways:
- Reduce manpower costs because of the self-service tools
- Identify and quickly solve issues that keep on happening
- Reduce the work lags of your employees from information technology issues that continue to be unsolved
- Give better transparency and communication into your customers’ service requests starting from creation of tickets all the way to their resolution
- Automate issue escalation, triaging, as well as prioritization
Social media integration is becoming popular
Surveys show that a good number of social media users send customer support requests through Facebook, Twitter, and other social networks. Therefore, companies need apps to process issues and requests received through these channels. Vendors such as Zendesk and Desk.com offer solutions that integrate with social channels to prioritize and route customer service requests.
Gamification Motivates Agents
Customer service and IT jobs are taxing and difficult positions. To help keep up the interest and motivation levels of agents, companies are using gamification. A firm named Badgeville offers rewards such as redeemable points to boost the productivity of its ticketing agents. Employees get motivated to perform better when they see their scores improving and they move up higher on leaderboards.
Lack of business knowledge: If you outsource your help desk to a third-party, make sure the vendor is capable of providing knowledgeable customer support. If the vendor’s agents are lacking in knowledge and expertise, it could seriously dent the customer satisfaction rating of your company. In that case, you are better off using in-house agents for customer support to provide knowledgeable responses to ensure customer satisfaction.
Lack of Agent Training: Employee turnover is high in call centers and help desks as agents may not be serious about the job and may look at it as a temporary vocation. To motivate agents to stay longer, companies should offer comprehensive training that can boost the capability and stability of the workforce. Make your agents more versatile and help them learn a wide range of skills to do their job better.
All Help Desk Software Reviews
Each individual review in our Help Desk Software category is prepared with a number of goals in mind. Because we want to ensure professional quality and make every review as meaningful as possible we always collect information related to a service from many different sources. We do not limit our research to official vendor site, but also examine reviews from other users and experts and support that with our own unique encounter with the product. We make it a primary goal to check how a given service performs in usual problem circumstances and we try to show its strong and weak aspects. It is also essential to study such aspects as mobile support and quality as well as response time of customer support provided by each vendor. All such data enriched with our SmartScore and User Satisfaction scores contributes to a useful overview of the app that so many of our visitors enjoy.
Page last modified on 27/07/2016
Our platform makes us of our certified SmartScore™ algorithm to examine all the services in the Help Desk Software category so that we can help you get the best possible software. It pays attention to the following factors: core components, collaboration tools, custom elements, integration, ease of use, help & support, security, support for mobile devices, scores in other media. At the moment, Freshdesk is the leader in this category and our experts are really satisfied with it. Following detailed testing it got the best results among its competitors and we strongly suggest that you include it as one of the choices for your company.
A summary of the entire user satisfaction with the service in the Help Desk Software category based on our unique algorythm that analyzes client reviews, comments and opinions across a wide set of social media platforms to help you make an informed purchase choice.
Each vendor in the Help Desk Software category will have a different set of pricing packages for its app and each package will include a different set of features. Below we list the general pricing for the most affordable plan provided for each product. Please note that advanced features may cost extra.
An analysis of what kind of devices and operating systems are supported by all B2B services in the Help Desk Software category, including mobile platforms and web-based solutions.
Learn what languages and geographies are supported by the popular B2B services in the Help Desk Software category, including solutions intended for international markets and created for multi-cultural teams of employees.
Learn which pricing plans are provided by the vendors in the Help Desk Software category to see which one fits your business needs and expenses best. Be aware that certain solutions can provide free or freemium accounts for you to try out first.
A brief look at which types of clients a given B2B software in the Help Desk Software category aims for, from small businesses and non-profits to big enterprises.