Find out more about Help Desk Software
What is Help Desk Software?
Help desk software facilitates the smooth delivery of client service at different stages from the front desk, which provides answers to common questions or common matters, to organizational and management levels until a demanding complication is fixed. During acceleration, a complete resolution makes sure customer issues are tracked, accordingly settled, and taken into account after a reasonable period to circumvent risking clients’ goodwill and their business. A help desk system even manages a record of customer conversations, email messages, transactions, and other engagements for reporting or as resource for data base or best practice case studies. A solid solution builds a centralized area for your communication channels, like for example urgent numbers, email addresses, live chat, and social media profiles, to ensure no request disappears inside the crack. In the same way, you could even evaluate employee performance more accurately, making use of the software’s indicators and insights. For the purpose of choosing the best help desk system for your business, give a look to the highest-rated apps in this category, inclusively Freshdesk which is currently standing on top of this list.
Most Popular Help Desk Software
Best Help Desk Software
How to Choose The Best Help Desk Software
You may think that help desk software programs are all the same in the market, but in reality, they are quite different from each other in terms of features, functionalities, and pricing methodologies. Read this buyer’s guide on the best Help Desk software so you will have a better understanding of the issues you should consider before buying an online solution for your company, whether it is a big one or a small startup.
Get to know each product with free trial
Consider beginning your search by signing up for several free trial plans offered by every popular vendor. It will give you the advantage of testing all the key features of each software before you actually spend any money on it and if there are any problems you’ll know about them right away. The best thing to do is to try services that currently have the highest results in our SmartScore and Customer Satisfaction Rating in the help desk software category: Freshdesk reviews, Zendesk, Samanage, Zoho Support, ClickDesk, CRMdesk, LiveAgent, ManageEngine, Desk.com, Salesforce, Freshservice, and DeskRoll.
- Small businesses use help desk software for technical support and customer service.
- IT companies use the software to keep their customer support efficient and organized.
- Call centers make use of help desk systems for customer support.
- Third-party BPOs are also main users of help desk software.
Help Desk Software For Enterprises
Large businesses are in constant need of a smart and elegant help desk solution to improve customer relationships and to make the ‘legit’ status of their brands more reliable. It is thanks to these systems and their amazing features that enterprises connect psychologically with their end users, and get to know how they think and what they expect. In the meantime, they use them to streamline customer relationships, and categorize issues and queries the way every solid organization should. Consequently, they build a better reputation by saving instead of wasting money, and get to know all market sideways that can be used to maximize profit.
- Freshdesk: Freshdesk is a popular cloud-hosted help desk system with useful features and excellent customer service.
- Zendesk: Zendesk is a leading cloud-hosted help desk solution that is used by both small businesses and large multinational enterprises such as Zappos and Groupon.
- Samanage: Samanage is a widely used IT service desk and asset management solution that can be instantly deployed via a true cloud, SaaS-based model.
- Salesforce Service Cloud: Salesforce Service Cloud allows companies to engage and interact with their customers using all popular channels including video and social media.
- LiveAgent: LiveAgent is a popular help desk support platform that combines multiple channels into a single compact package.
Types of Help Desk Software
Help desk software programs can be used to handle the complaints and issues of your external or internal customers. Some solutions in fact serve both, while other management platforms serve either external or internal customers.
External – This help desk software solution serves the end consumers of your company, whether they are individuals buying products or services from you, or another company that has business transactions with you. These software programs can help you with your general customer service problems as well as information technology-related concerns. Since the businesses, companies, and industries that need external help desk software platforms are very diverse, those buying this type of software program might prefer that the platform solution can perfectly integrate call center software systems, sales force automation, and marketing automation.
Internal – This type of software solution in general provides service to a company’s employees or internal customers. In many cases, the software solution supports the various information technology concerns of customers. But there are some cases when this type of help desk solution is given to human resource management for concerns regarding employee benefits.
Key Features of Help Desk Software
Let us first start with the question: What is a help desk software solution?
Many people get confused by what help desk software actually is and what it’s used for. This is because help desk can be understood either a software management solution for your teams that provides service to employees or internal customers; or a software platform to help your company’s teams provide excellent service to your external customers (in short, those who buy goods or services from your company).
In both instances nevertheless, help desk software solutions help you store customer information (whether they are internal or external) in fully searchable databases that monitor your customer interaction and automate the entire resolution process with the help of a ticketing system. In its basic level, the primary role of help desk software is to improve your capability to organize customer data and increase the effectiveness of your business.
In addition to this main function, help desk software platforms offer a number of these features, if not all:
Self-service – Your customers, whether they are internal or external, can use the solution’s portals themselves to look for solutions. In short, they do not always have to contact a representative every time they have a problem or issue that needs your attention. For example, a lot of help desk management software solutions these days offer self-service features such as documentation of the services or products your company offers, user-friendly how-to pages, downloadable patches, community forums, and instructional and searchable FAQs, among other helpful resources. If your customers are unable to find the right solutions from these self-service features, the help desk software solution usually allows them to write their concerns and send a ticket.
Knowledge management system – Knowledge management system refers to a hub of information as well as descriptions to the most common problems or issues in your product or service or even the previous concerns that have been resolved. This information hub can be available publicly, such as a self-service site that your customers can visit. Alternatively, the repository can also be intended for internal use only by your technicians or customer service representatives. Many knowledge management systems offered by help desk software solutions have advanced search tools to help the users, whether your employees, team members, or your customers, in finding solutions or the right answers to any question or concern. There are some software platforms that even autosuggest queries or articles as a user types.
Asset management system/IT network management system – A good help desk software system also offers outstanding asset management functionalities that can monitor changes to your software and even hardware configurations. On the other hand, network management solutions can evaluate the health of your computer servers or other network components you are using. These functionalities may be offered by the help desk software vendor through integrations using information technology service management tools.
Reporting – Some help desk software solutions have reporting capacities that can overall monitor your agent productivity and service desk performance. In most cases, performance metrics usually include the overall number of open tickets; average time of resolving complaints; satisfaction of your customers; ticket resolutions that can be sorted out based on shift, date, or agent; among others.
Support with the help of a tablet or a smartphone – In today’s market, a good number of help
desk software solutions do come in with smartphone, tablet, and Web application versions of their platforms. In short, any customer or employee who wishes to access the help desk software’s features can use a smartphone, tablet, or go to the Internet to use the knowledge base, provide or read customer data, send out or receive tickets, check out reports, and utilize other features anytime, anywhere.
Service level agreement (SLA) – Many vendors in the market offer SLAs that can be immediately guaranteed to customers, plus other service guarantees. This feature will enable, for instance, your support desk team employees to conduct immediate and automatic escalations, prioritization triggers, as well as other customized rules to make sure that the tickets your company has been receiving are managed in compliance and given topmost priority with SLAs.
Remote control – This functionality enables your organization’s technicians to manage, access, and control a customer’s computer from a remote point, giving remote diagnosis, and resolving any issue or complaint with little customer involvement.
Benefits of Help Desk Software
The best Help Desk software solutions will enable companies like yours, whether it is big or small, to easily evaluate information technology crises. In addition, businesses can boost their efficiency by managing information technology-related concerns better. So, what does it all mean? It means you will have more savings for your company since you will be using tools such as automation, self-service and other workflow efficiency features.
When implemented correctly, these help desk software platforms can boost the operations of your company or organization in five key ways:
- Reduce manpower costs because of the self-service tools
- Identify and quickly solve issues that keep on happening
- Reduce the work lags of your employees from information technology issues that continue to be unsolved
- Give better transparency and communication into your customers’ service requests starting from creation of tickets all the way to their resolution
- Automate issue escalation, triaging, as well as prioritization
Social media integration is becoming popular
Surveys show that a good number of social media users send customer support requests through Facebook, Twitter, and other social networks. Therefore, companies need apps to process issues and requests received through these channels. Vendors such as Zendesk and Desk.com offer solutions that integrate with social channels to prioritize and route customer service requests.
Gamification Motivates Agents
Customer service and IT jobs are taxing and difficult positions. To help keep up the interest and motivation levels of agents, companies are using gamification. A firm named Badgeville offers rewards such as redeemable points to boost the productivity of its ticketing agents. Employees get motivated to perform better when they see their scores improving and they move up higher on leaderboards.
Lack of business knowledge: If you outsource your help desk to a third-party, make sure the vendor is capable of providing knowledgeable customer support. If the vendor’s agents are lacking in knowledge and expertise, it could seriously dent the customer satisfaction rating of your company. In that case, you are better off using in-house agents for customer support to provide knowledgeable responses to ensure customer satisfaction.
Lack of Agent Training: Employee turnover is high in call centers and help desks as agents may not be serious about the job and may look at it as a temporary vocation. To motivate agents to stay longer, companies should offer comprehensive training that can boost the capability and stability of the workforce. Make your agents more versatile and help them learn a wide range of skills to do their job better.
All Help Desk Software Reviews
Page last modified on 24/10/2016
Our website makes us of our proprietary SmartScore™ system to test all the products in the Help Desk Software category so that we can help you choose the best possible software. It analyzes the following metrics: essential functionalities, collaboration tools, custom elements, integrations with other services, how easy a software is to use and learn, help & support, security, mobility, ratings in media. As of now, Freshdesk is the leader in this category and we gave it the highest score in our tests. Following thorough research and analysis it had the best results among its competitors and our reviewers strongly suggest that you include it as one of the alternatives for your business.
A summary of the general user satisfaction with the software in the Help Desk Software category calculated using our unique algorythm that gathers user reviews, comments and opinions across a wide set of social media platforms in order to help you make an informed buying decision.
Every vendor in the Help Desk Software category will offer a different group of pricing packages for its product and every plan will include a varied group of features. Below we list the general pricing for the cheapest plan available for each service. Keep in mind that advanced features may cost extra.
An overview of what kind of devices and operating systems are supported by the listed B2B services in the Help Desk Software category, including mobile platforms and web-based solutions.
Find out which languages and geographies are served by the popular B2B services in the Help Desk Software category, including spftware intended for international markets and created for multi-cultural teams of employees.
Learn which pricing packages are provided by the vendors in the Help Desk Software category to check which one matches your business needs and expenses best. Be aware that specific software can support free or freemium accounts for you to try out first.
A brief look at which types of companies a given B2B software in the Help Desk Software category is designed for, from small businesses and non-profits to big enterprises.